Introducing how to use Cisco Webex, background change and operation methods | TECH+ Mynavi News Mynavi

At present, many companies are switching to meetings using video conferences to avoid contact with people, but if you are participating in guests, you need to use various video conferences services according to the other party's environment.Is an annoying place.

We have already introduced how to use Zoom and Slack, but this time we will introduce the basic usage of Cisco Systems "WebEX".

For the operation, I asked Mr. Hideki Ohno, director of the Cisco Systems Collaboration Architecture Business, using WebEX.

Webex has four free plans, Starter, Plus, Business.Free is for individuals, Starter is for small teams, Plus is a medium -sized team, Business is for large teams and companies, and prices and functions are shown in the table below (as of April 12).The price of the table is the price per month for an annual plan.

The person who hosts the meeting needs to retain the license, but does not require a license for guests.

The difference between the free version and the paid version is the number of people who can participate in the meeting and the meeting time.The paid version is 24 hours, but the free version is up to 40 minutes.However, it is currently eliminated the free version of time limit to support the new Corona.(As of June 3, as of June 3, up to 100 people can be participated in one meeting, and each meeting has changed to a maximum of 50 minutes).

The free version is a way to use the company's campaign, but it is easy to apply for a free trial version.You can sign up here.Enter the email address, name, and password setting.

If you log in with the acquired account, a personal conference room will be displayed (figure below).Click "Start Meeting" on this screen to start Webex immediately.

相手を招待する場合は「その他の参加方法」をクリックすると、いくつか参加方法が表示されるので、それをコピー&ペーストで相手に送ればよい。比較的多い使われ方は、パーソナル会議室のURLとミーティング番号を送付して参加してもらう方法だ。

The way to get the URL of the personal conference room to participate is that if you are informed frequently, you can use the same thing once you can use it, but there are also security concerns.

Mr. Ohno said, "Since the personal conference room is a fixed URL, if someone accesses randomly, you may be able to participate. Therefore, there is a way to create a different conference room with instant and participate. In that case, in that case.A different URL is created and the password changes every time. "

The method introduced by Ohno is a way to create a schedule by clicking the "schedule" on the right of "Start Meeting" in the Personal Conference.

Here, put the meeting name and the date and time to hold it, and select the time zone.After that, if you put the email address of the participant participating and click the "Schedule" button, a different URL, conference room number, and password will be sent to the person you entered in the email address.

The guest opens an invitation email and clicks "Participate in the meeting" (figure below).

If you use it for the first time, download the installer of the "Cisco Webex Meetings Desktop App", double -click the executable (.exe) file, and participate in the meeting.

Then, enter your name, e -mail address, meeting password (if necessary) displayed in the "Participant" panel, and click the "Participation as a guest" button to participate in the meeting.

When the meeting starts, the screen will be as follows

The operation of the screen is operated with the icon shown below.

If you want to display materials such as PowerPoint or Word during the meeting, click the Content Share button.Then, a list of running applications will be displayed (start the app in advance and display the file), so select the app you want to share.At the top of the screen below is the sharing of the PC screen itself.In sharing the app, mutual editing can be performed with applications such as Excel.

There are three types of participant video layouts: "active speaker views" (uploading speakers), "active speakers" and "thumbnail views", so change them according to your preference.The change is performed by selecting the layout controller at the top right of the screen."Grid view" can be displayed up to 25 people.

There are two ways to participate in the meeting, the organizer and the guest, but the organizer can mute and leave the other party.

"There are multiple participants, someone can speak without permission, share the screen without permission, and disturb the progress of the meeting. The organizer can control the meeting. What can be a guest is yourself.Mute the audio, "Share your screen with the permission of the organizer, and share your own screen" (Mr. Ohno)

Sometimes you don't want to reflect the background, such as working at home.In that case, it can be performed by selecting "virtual background" from "Video" during the meeting, but it is currently only available for smartphones.

In the case of a PC, it is possible to use a third -party app.Ohno introduced the app called "Snap Camera".You can change the background by using this.

For usage, install "Snap Camera", select "Speaker, Mike, Camera ..." from the audio of the webex menu, and select Snap Camera with the camera to change the background.

Mr. Ohno says that when multiple people meet in the same room, the microphone may have how to use WebEX, so those who do not speak should mute the microphone.

Regarding these precautions, it is a good idea to refer to the company as a TIPS collection.

In addition, regarding the difference between using Webex in a browser and using a dedicated application and using it, the app is optimized, so it is better to perform.The webex is automatically tuned according to the communication environment, so it is not necessary to change the settings especially depending on the environment.

In addition, the security of the video conference has recently become a problem, but Mr. Ohno said this point, "Cisco is not involved in your conference data. Conference information is encrypted, but encrypted.The key to it has no Cisco. He has no personal information such as registered email addresses. Cisco is focusing on security and privacy. "